LIETUVOS GELEŽINKELIAI
PRIVACY NOTICE FOR PARTICIPANTS OF THE 2026 LTG FORUM

This Privacy Notice is intended for participants of the LTG Forum, which will take place on 17 February 2026. In this Privacy Notice (the Privacy Notice), we provide answers to key questions on how we collect, use, and protect your personal data. Please read this information carefully.

1. About the LTG Forum

On 17 February 2026, Lietuvos geležinkeliai (hereinafter we or the Data Controller) will organise the LTG Forum, which will address the growing importance of resilient, dual-use infrastructure for Europe’s security. Bringing together ministers, senior EU and NATO officials, and industry leaders, the event will focus on strengthening military mobility across Europe’s Eastern flank, identifying policy and funding priorities ahead of the next EU Multiannual Financial Framework, and sharing lessons from Ukraine’s wartime experience (hereinafter the Event).

The number of participants at the event is limited; therefore, advance registration is required to ensure the smooth organisation of the event. Photography and video recording will take place during the event.

2. Data Controller

We, the event organiser Lietuvos geležinkeliai, legal entity code 110053842, registered office at Geležinkelio g. 16, 02100 Vilnius, are responsible for the processing of your personal data.

We process your personal data in accordance with the EU General Data Protection Regulation (GDPR[1]) and other applicable data protection legislation.

We have appointed a Data Protection Officer, who can be contacted by email at dap@ltg.lt.

If you have any questions regarding how we collect, use, or store your personal data, please contact us or our Data Protection Officer.

3. How we process your personal data

4. Source of personal data

We receive your personal data directly from you.

5. Recipients of personal data

  • Your personal data may be processed by photographers, videographers, and other service providers engaged by us to support the organisation of the Event.
  • Your personal data may be shared with companies belonging to the LTG Group for the purposes set out in this Privacy Notice.
  • Selected high-quality photographs and video excerpts from the event may be published by the Data Controller free of charge and made publicly available to an unlimited audience via public communication channels, including websites, newsletters, social media accounts (Facebook, Instagram, LinkedIn, Youtube), printed publications, and media outlets.

6. Guidance if you do not wish to be photographed or filmed

If you do not wish to be photographed or filmed, you may:

Ø clearly inform the photographer or videographer of your preference;
Ø turn away from the camera and avoid posing;
Ø move away from areas where photography or filming is taking place;
Ø contact us directly.

Please note that we are not responsible for photographs or recordings made by other event participants for personal purposes, or for any subsequent publication of such content by them.

7. Your rights and how to exercise them

You have the right to:

  • receive information about the processing of your personal data;
  • access your personal data processed by us;
  • request rectification of inaccurate or incomplete personal data;
  • request erasure of your personal data (‘right to be forgotten’);
  • request restriction of processing;
  • object to the processing of your personal data;
  • withdraw your consent at any time.

Requests to exercise your rights must be submitted in writing (including by email) using the contact details of the Data Controller or Data Protection Officer provided above. We recommend using the standard data subject rights request form.

To process your request, we must be able to verify your identity. This may require:

  • presenting an identity document in person;
  • submitting a legally certified copy of an identity document by post; or
  • submitting a request signed with a qualified electronic signature by email.

If submitting a request through a representative, proof of authorisation must also be provided.

We aim to resolve all requests and questions amicably. If you disagree with our decision regarding your request, you have the right to lodge a complaint with a supervisory authority—primarily in the EU Member State of your habitual residence, place of work, or where the alleged infringement occurred—or to seek judicial remedies.

In Lithuania, the supervisory authority is the State Data Protection Inspectorate (L. Sapiegos g. 17, Vilnius; email: ada@ada.lt).

 

[1] Europos Parlamento ir Tarybos reglamentas (ES) 2016/679 dėl fizinių asmenų apsaugos tvarkant asmens duomenis ir dėl laisvo tokių duomenų judėjimo ir kuriuo panaikinama Direktyva 95/46/EB (Bendrasis duomenų apsaugos reglamentas).